SaharaSafaris.org

Position Job Summary ·         To close the gaps between the procurement section at the HO/ site and the finance section, to  verify and confirm that all our payments are matching with the purchase orders, goods received/or services done and the invoice. ·         Liaise with the requesting departments to follow up the delivery of goods and/or services with the suppliers and/or contractors after issuing the orders. ·         In charge to receive all the original invoices related to purchase orders whether issued by the sites or the HO.·         Match the invoice with the purchase order to check if there is any variation. ·         Communicate with the suppliers/ contractors if there is a variation for correction.·         Proceed with invoices for technical and financial evaluations.·         Send the approval of invoices (AOI) to the relevant site for verification and approval as per the LOAM. ·         Collect the approval of invoices from each site and check the supporting payment documents ( GRN, MRR, SRR ,supplier evaluation, orders) ·         Obtain the payment approval as per the LOAM before final handing over to the finance section for checking before payment.·         Follow the payment of the supplier/contractor according to the payment schedule, the technical authorization to pay. ·         Monitor the schedule payment for all long term agreements to avoid any delay, fines or interest.    ·         Prepare the payment for the custom clearance and sales taxes for all the overseas shipments and obtain the required approval. ·         Verify that each site purchase requisition is approved within the approved budget and the proper LOAM.·         Track the amount of approved budgetary item to the amount utilized to date. ·         Prepare the necessary reports related to the utilized items and remind the site with the rest of pending purchase requisitions. ·         Follow up and monitor the vender’s evaluation record for each purchase order issued by the HO and/or site.   

The main role is to follow the post purchasing process which starts from the date of placing the orders till the final payment.

Background and Experience

 ·      University Degree in commercial or accounting field.·      Very Good knowledge of English Language (written and spoken)·      Very Good PC applications knowledge.