SaharaSafaris.org

The USAID-financed LIFE Sinai program has an immediate opening for an administrative officer at its program office in El-Arish, North Sinai Governorate.  The goal of the program is to improve incomes and livelihoods of low-income and underserved communities in Central Sinai through the promotion of sustainable development and community development interventions. Current program components include community physical infrastructure (public transportation, water supply, roads upgrading, agricultural improvement) and small business development and vocational training including women’s handicrafts, and strengthening of agricultural value-chains. The program seeks an individual who is interested in contributing to program goals in the role of administrative officer. Reporting to the Chief of Party (COP), the selected individual will support the team of international and national experts and consultants by providing administrative support to facilitate program activities. The position represents an opportunity to work with an international organization in a cross-cutting development program in a unique part of Egypt. Compensation will be competitive according to past experience with excellent benefits. Occasional travel to Cairo will be required but the selected individual will be committed to working and living in El-Arish. There will be some travel in Central Sinai as required. Responsibilitiesü  Work directly with technical staff in executing ongoing procurement of all equipment and supplies needed for the ongoing program activities.ü  Assist with coordination of meeting and conference logistics and provide staff support at meetings to include preparation of necessary meeting materials, registering participants, coordinating with hotel and conference center staff, caterer, printer, and other vendors as appropriate.ü  Supervise Program Assistants in making travel arrangements and logistics for scheduled site visits, meetings, and conferences, etc.ü  Provide all administrative support required for daily office operations and training activities.ü  Work closely with the Finance & Operations Manager to follow-up on program finances and contracts.ü  Follow up on and review payments as well as contracts for service providers, and renew documents whenever necessary.ü  Support the integrity of the payment process by checking the validity of supporting documentation for authorization of payment requests by the F&O Manager, through activities such as matching invoices, purchase orders and proper verification of receipts of goods and services.ü  Review payment of per diem and travel allowances of staff before sending to F&O.ü  Maintain program system and filing with relevant back-up documentation.ü  Assist with special projects and tasks as requested by the COP.ü  Serve as a liaison between the F&O Manager and administrative office personnel. ü  Maintain records for sick and annual leave for Egyptian long-term staff.ü  Maintain Level of Effort tracker for LIFE Sinai staff, subcontractors and consultants against project and USAID approvalsü  Handle the administrative aspects of hiring local staff (in terms of transportation, lodging and the needed paperwork to facilitate hire).ü  Provide overall management of program administrative staff (drivers, office assistant, program associates).ü  Assist and coordinate activities with the M&E consultant in maintaining an up-to-date IS system that meets USAID reporting requirements.ü  Ensure that the office IT needs are met, updated, and maintained regularly.ü  Oversee Human Resources needs such as maintaining daily timesheets and signing them monthly and tracking leave time. Work closely with F&O Manager and project staff on reporting project staff time, leave and benefits (taxes, insurance, social security, etc.)ü  Undertake other activities deemed appropriate by the COP. Qualificationsü  University degree required. Business or related field preferredü  Min 5 years previous administrative & financial experience in int. donor-funded projects,ü  Experience supervising staff; ability to work well with public as well and private officialsü  Strong IT skills, including Excel, Word and emailü  Commitment to living in El-Arish. Ability to travel in Central Sinai as requiredü  Native speaker of Arabic; fluent written and spoken English